NoServicesCustomers RequirementTimelinesFees (KSh)
1.        Bank lettersRequest letter.1 day4000
Bank letters Minutes authorizing account opening and signed by three top officials.
Bank letters
2.        Change of officials Duly filled Form 13 (outgoing and incoming officials)
Please Download the form here >>
Form13 Download
2 days to acknowledge4000
Change of officials Duly filled Form 3 and addendum to Form 3 for incoming officials.
Please Download the form here >>Form 3 Download
Change of officials Two passport size photos of incoming officials.
Change of officials Copies of the ID/passport of incoming officials.
Change of officials Minutes of meeting proposing changes.
Change of officials Proof of death the change is a result of the date of an official.
3.        Change of addressDuly filled Form 4.
Please Download the form here >>Form 4 Download
One day to update the database.
Change of address
Change of address Letter conforming changes will be sent to customer within 3 days.
4.        Amendments to the NGO’s Request letter.Two days to acknowledge amendments to be effected within 90 days
Amendments to the NGO’s Minutes of meeting proposing changes.
Amendments to the NGO’s Two copies of the amended constitution highlighting the changes made.
Amendments to the NGO’s Note: These should reach the board within 14 days from the day of the meeting.
5.     Change of NGO scope Request letter.2 days11000
Change of NGO scope Minutes of meeting proposing changes signed by three top officials.
Change of NGO scope Duly filled Form 1 and Form 3
Please Download the form 1 >>
Here
Please Download the form 3 >>
Here
6.     Change of nameApplication seeking consent stating proposed change and reason for the same signed by 3 top officials.2 days to acknowledge12,500 (National)
Change of name Duly filled Form 16.
Please Download the form here >>
Form 16 Download
Change of name   Minutes of meeting proposing the change.Changes to be effected within 90 days27,200 (International)
Change of name    Copy of advert in the local dailies informing the public of the same.
Change of name Note: The application should reach the NGO board within 14 days from the day of the meeting.
7.     Replacement of lost certificate Application for the same signed by 3 top officials.2 days to acknowledge
Replacement of lost certificate   Police abstract.
Replacement of lost certificate  Minutes of meeting proposing the change.Changes to be effected
Replacement of lost certificate Copy of advert in the local dailies informing the public of the same
8.     Dissolution Notification signed by 3 top officials.2 days to acknowledge
Dissolution Copy of the minutes authorizing the dissolution.
Dissolution   Copy of advert in the local dailies on intended action.Approval to be granted within 90 days
Dissolution   Evidence of receipt of employee terminal dues.
Dissolution Inventory of NGO assets and plan of transfer.
Dissolution Surrender original registration certificate.
9.     NGO re-instatement  Application letter14 days25,000 penalty for no returns
NGO re-instatement Minutes signed by top 3 officials at deregistration.
NGO re-instatement Submit outstanding returns.11,000 for new certificates
NGO re-instatement Surrender the old certificate.
NGO re-instatement 2,000 for returns
10.     Recommendation letters to donors or any other person Request letter stating reasons.1 dayFree
11.     Duty & VAT exemptions certificate Request letter.1 day2000
12.     Expansion to other countiesRequest letter stating reasons.1 dayFree
Progress report on current districts.
13.     Work permits recommendations  Request letterWithin 30 days20,000 for work permit recommendation & 16,000 for a special pass.
Work permits recommendations Endorsement form.
Please Download the form >>
Here
Work permits recommendations   Detailed CV and testimonials of applicant employee.
Work permits recommendations Letter of appointment / contract.
Work permits recommendations Proof of the advertisement.
14.     File search Request letter stating reasons.1 day4,000
15.     Copy of file documents  Request letter stating reasons15 minutes1,000 per folio (Less than 10 folios)
Copy of file documents
Copy of file documents 10,000 (If folios exceed 10)
16.     Annual returnsForwarding letter15 minutes to receive2,000
Annual returns  Duly filled Form 14.
Please Download the form >>
Here
Annual returnsAudited accounts (for NGOs with receipts of more than KES 1 million per annum)Acknowledgement within 2 days
17.     Change of financial year Notification letter stating reasons.1 dayFree
Change of financial yearMinutes authorizing the same signed by a top official.
Approve and acknowledgement.
Change of financial yearMinutes authorizing the same signed by a top official.
Approve and acknowledgement.