Post Registration Services

No	Services	Customers Requirement	Timelines	Fees (KSh)
1.	Bank letters	Request letter.	1 day	4000
	Bank letters	Minutes authorizing account opening and signed by three top officials.
	Bank letters
2.	Change of officials	Duly filled Form 13 (outgoing and incoming officials) Please Download the form here >> Form13 Download	2 days to acknowledge	4000
	Change of officials	Duly filled Form 3 and addendum to Form 3 for incoming officials. Please Download the form here >>Form 3 Download
	Change of officials	Two passport size photos of incoming officials.
	Change of officials	Copies of the ID/passport of incoming officials.
	Change of officials	Minutes of meeting proposing changes.
	Change of officials	Proof of death the change is a result of the date of an official.
3.	Change of address	Duly filled Form 4. Please Download the form here >>Form 4 Download	One day to update the database.
	Change of address
	Change of address		Letter conforming changes will be sent to customer within 3 days.
4.	Amendments to the NGO’s	Request letter.	Two days to acknowledge amendments to be effected within 90 days
	Amendments to the NGO’s	Minutes of meeting proposing changes.
	Amendments to the NGO’s	Two copies of the amended constitution highlighting the changes made.
	Amendments to the NGO’s	Note: These should reach the board within 14 days from the day of the meeting.
5.	Change of NGO scope	Request letter.	2 days	11000
	Change of NGO scope	Minutes of meeting proposing changes signed by three top officials.
	Change of NGO scope	Duly filled Form 1 and Form 3 Please Download the form 1 >> Here Please Download the form 3 >> Here
6.	Change of name	Application seeking consent stating proposed change and reason for the same signed by 3 top officials.	2 days to acknowledge	12,500 (National)
	Change of name	Duly filled Form 16. Please Download the form here >> Form 16 Download
	Change of name	Minutes of meeting proposing the change.	Changes to be effected within 90 days	27,200 (International)
	Change of name	Copy of advert in the local dailies informing the public of the same.
	Change of name	Note: The application should reach the NGO board within 14 days from the day of the meeting.
7.	Replacement of lost certificate	Application for the same signed by 3 top officials.	2 days to acknowledge
	Replacement of lost certificate	Police abstract.
	Replacement of lost certificate	Minutes of meeting proposing the change.	Changes to be effected
	Replacement of lost certificate	Copy of advert in the local dailies informing the public of the same
8.	Dissolution	Notification signed by 3 top officials.	2 days to acknowledge
	Dissolution	Copy of the minutes authorizing the dissolution.
	Dissolution	Copy of advert in the local dailies on intended action.	Approval to be granted within 90 days
	Dissolution	Evidence of receipt of employee terminal dues.
	Dissolution	Inventory of NGO assets and plan of transfer.
	Dissolution	Surrender original registration certificate.
9.	NGO re-instatement	Application letter	14 days	25,000 penalty for no returns
	NGO re-instatement	Minutes signed by top 3 officials at deregistration.
	NGO re-instatement	Submit outstanding returns.		11,000 for new certificates
	NGO re-instatement	Surrender the old certificate.
	NGO re-instatement			2,000 for returns
10.	Recommendation letters to donors or any other person	Request letter stating reasons.	1 day	Free
11.	Duty & VAT exemptions certificate	Request letter.	1 day	2000
12.	Expansion to other counties	Request letter stating reasons.	1 day	Free
		Progress report on current districts.
13.	Work permits recommendations	Letter addressed to the Executive Director, NGOs Coordination Board requesting for recommendation letter	Within 30 days	Kshs. 20,000 for new application for work permit, Kshs. 20,000 for Renewal of Work Permit, Kshs. 16,000 for Special Pass, Kshs. 16,000 for Appeal. (Please pay by cheque to NGOs Coordination Board)
	Work permits recommendations	Endorsement form. Please Download the form >> Here
	Work permits recommendations	Dully filled Application Forms 25 & Form 27 from immigration Department
	Work permits recommendations	Letter of Appointment & Contract from the employer
	Work permits recommendations	All relevant copies of applicants’ certificates
	Work permits recommendations	Detailed Curriculum Vitae of the applicant
	Work permits recommendations	Certified copy of the applicant’s Passport
	Work permits recommendations	One (1) passport size photo(in white or grey background)
	Work permits recommendations	Copy of the advertisement done in at least one National Circulation Daily Newspaper in Kenya of the required position
	Work permits recommendations	Interview questions, long and short list of applicants entailing (name, age nationality, sex ,contacts and qualifications)
	Work permits recommendations	Understudy must be identified to take up the position upon expiry of the work permit
	Work permits recommendations	Provide a list of all employees in the organization entailing their names, nationality, job titles, email address and mobile contacts.
	Work permits recommendations	Where any document is made in a language other than English a copy of the translation into English language must be attached.
	Work permits recommendations	Criminal clearances certificate an equivalent of a certificate of good conduct in Kenya from the applicant’s Country of origin for first time applications and has to be certified by any registered local lawyer and criminal clearance certificate from CID Kenya for all renewals.
	Work permits recommendations	Copy of previous permit for renewals of permits
14.	File search	Request letter stating reasons.	1 day	4,000
15.	Copy of file documents	Request letter stating reasons	15 minutes	1,000 per folio (Less than 10 folios)
	Copy of file documents
	Copy of file documents			10,000 (If folios exceed 10)
16.	Annual returns	Forwarding letter	15 minutes to receive	2,000
	Annual returns	Duly filled Form 14. Please Download the form >> Here
	Annual returns	Audited accounts (for NGOs with receipts of more than KES 1 million per annum)	Acknowledgement within 2 days
17.	Change of financial year	Notification letter stating reasons.	1 day	Free
	Change of financial year	Minutes authorizing the same signed by a top official.
			Approve and acknowledgement.
	Change of financial year	Minutes authorizing the same signed by a top official.
			Approve and acknowledgement.