No | Services | Customers Requirement | Timelines | Fees (KSh) |
---|---|---|---|---|
1. | Bank letters | Request letter. | 1 day | 4000 |
Bank letters | Minutes authorizing account opening and signed by three top officials. | |||
Bank letters | ||||
2. | Change of officials | Duly filled Form 13 (outgoing and incoming officials) Please Download the form here >> Form13 Download | 2 days to acknowledge | 4000 |
Change of officials | Duly filled Form 3 and addendum to Form 3 for incoming officials. Please Download the form here >>Form 3 Download | |||
Change of officials | Two passport size photos of incoming officials. | |||
Change of officials | Copies of the ID/passport of incoming officials. | |||
Change of officials | Minutes of meeting proposing changes. | |||
Change of officials | Proof of death the change is a result of the date of an official. | |||
3. | Change of address | Duly filled Form 4. Please Download the form here >>Form 4 Download | One day to update the database. | |
Change of address | ||||
Change of address | Letter conforming changes will be sent to customer within 3 days. | |||
4. | Amendments to the NGO’s | Request letter. | Two days to acknowledge amendments to be effected within 90 days | |
Amendments to the NGO’s | Minutes of meeting proposing changes. | |||
Amendments to the NGO’s | Two copies of the amended constitution highlighting the changes made. | |||
Amendments to the NGO’s | Note: These should reach the board within 14 days from the day of the meeting. | |||
5. | Change of NGO scope | Request letter. | 2 days | 11000 |
Change of NGO scope | Minutes of meeting proposing changes signed by three top officials. | |||
Change of NGO scope | Duly filled Form 1 and Form 3 Please Download the form 1 >> Here Please Download the form 3 >> Here | |||
6. | Change of name | Application seeking consent stating proposed change and reason for the same signed by 3 top officials. | 2 days to acknowledge | 12,500 (National) |
Change of name | Duly filled Form 16. Please Download the form here >> Form 16 Download | |||
Change of name | Minutes of meeting proposing the change. | Changes to be effected within 90 days | 27,200 (International) | |
Change of name | Copy of advert in the local dailies informing the public of the same. | |||
Change of name | Note: The application should reach the NGO board within 14 days from the day of the meeting. | |||
7. | Replacement of lost certificate | Application for the same signed by 3 top officials. | 2 days to acknowledge | |
Replacement of lost certificate | Police abstract. | |||
Replacement of lost certificate | Minutes of meeting proposing the change. | Changes to be effected | ||
Replacement of lost certificate | Copy of advert in the local dailies informing the public of the same | |||
8. | Dissolution | Notification signed by 3 top officials. | 2 days to acknowledge | |
Dissolution | Copy of the minutes authorizing the dissolution. | |||
Dissolution | Copy of advert in the local dailies on intended action. | Approval to be granted within 90 days | ||
Dissolution | Evidence of receipt of employee terminal dues. | |||
Dissolution | Inventory of NGO assets and plan of transfer. | |||
Dissolution | Surrender original registration certificate. | |||
9. | NGO re-instatement | Application letter | 14 days | 25,000 penalty for no returns |
NGO re-instatement | Minutes signed by top 3 officials at deregistration. | |||
NGO re-instatement | Submit outstanding returns. | 11,000 for new certificates | ||
NGO re-instatement | Surrender the old certificate. | |||
NGO re-instatement | 2,000 for returns | |||
10. | Recommendation letters to donors or any other person | Request letter stating reasons. | 1 day | Free |
11. | Duty & VAT exemptions certificate | Request letter. | 1 day | 2000 |
12. | Expansion to other counties | Request letter stating reasons. | 1 day | Free |
Progress report on current districts. | ||||
13. | Work permits recommendations | Letter addressed to the Executive Director, NGOs Coordination Board requesting for recommendation letter | Within 30 days | Kshs. 20,000 for new application for work permit, Kshs. 20,000 for Renewal of Work Permit, Kshs. 16,000 for Special Pass, Kshs. 16,000 for Appeal. (Please pay by cheque to NGOs Coordination Board) |
Work permits recommendations | Endorsement form. Please Download the form >> Here | |||
Work permits recommendations | Dully filled Application Forms 25 & Form 27 from immigration Department | |||
Work permits recommendations | Letter of Appointment & Contract from the employer | |||
Work permits recommendations | All relevant copies of applicants’ certificates | |||
Work permits recommendations | Detailed Curriculum Vitae of the applicant | |||
Work permits recommendations | Certified copy of the applicant’s Passport | |||
Work permits recommendations | One (1) passport size photo(in white or grey background) | |||
Work permits recommendations | Copy of the advertisement done in at least one National Circulation Daily Newspaper in Kenya of the required position | |||
Work permits recommendations | Interview questions, long and short list of applicants entailing (name, age nationality, sex ,contacts and qualifications) | |||
Work permits recommendations | Understudy must be identified to take up the position upon expiry of the work permit | |||
Work permits recommendations | Provide a list of all employees in the organization entailing their names, nationality, job titles, email address and mobile contacts. | |||
Work permits recommendations | Where any document is made in a language other than English a copy of the translation into English language must be attached. | |||
Work permits recommendations | Criminal clearances certificate an equivalent of a certificate of good conduct in Kenya from the applicant’s Country of origin for first time applications and has to be certified by any registered local lawyer and criminal clearance certificate from CID Kenya for all renewals. | |||
Work permits recommendations | Copy of previous permit for renewals of permits | |||
14. | File search | Request letter stating reasons. | 1 day | 4,000 |
15. | Copy of file documents | Request letter stating reasons | 15 minutes | 1,000 per folio (Less than 10 folios) |
Copy of file documents | ||||
Copy of file documents | 10,000 (If folios exceed 10) | |||
16. | Annual returns | Forwarding letter | 15 minutes to receive | 2,000 |
Annual returns | Duly filled Form 14. Please Download the form >> Here | |||
Annual returns | Audited accounts (for NGOs with receipts of more than KES 1 million per annum) | Acknowledgement within 2 days | ||
17. | Change of financial year | Notification letter stating reasons. | 1 day | Free |
Change of financial year | Minutes authorizing the same signed by a top official. | |||
Approve and acknowledgement. | ||||
Change of financial year | Minutes authorizing the same signed by a top official. | |||
Approve and acknowledgement. |