Full service charter can be downloaded Here

	Services	Customer Requirements	Timelines	Fees (KES)
	Pre-registration	Services
1	Name search	Dully filled Name reservation (Form 2)	1 day	1,000
2	Prototype Constitution	Download from Board’s Website	When required	Free
3	Registration	Cover letter requesting for registration	Within 30 days from the date of payment of processing fee	16,000 (National NGO)
	Registration	Copies of ID /Passport of and KRA PIN for each of the five (5) proposed Officials
	Registration	Duly filled Forms 1 and 3 and approved Form 2.	However, for the application that takes more than 90 days the customer will be informed of the delay.	30,000 (International)
	Registration	Two recent colour passport-size photographs on a white background (2X2 Inches) of the proposed three top Officials and two (2) other board Members with their names written at the back.
	Registration	A copy of Police Clearance Certificate for Kenyans and notarized Police Clearance Certificate for foreigners from their country of origin (not more than six months old)		Note: Registration forms are available @400
	Registration	2 copies of constitution signed by the three top Officials
	Registration	The constitution must be signed by both 3 Officials and (2) board Members on the execution page and at least one of the proposed three top to sign on all pages.
	Registration	Minutes authorizing application for registration (include election of interim officials in agenda) signed by all the top officials.
	Registration	Proposed one-year budget
4	Acknowledgement	File is in order	2 days	Free
5	Issuance of Certificate	Any outstanding issue s addressed	30 Min	Free
	Post-registration	Services
6.	Bank recommendation letter	Request letter (state bank, branch and signatories)	1 day	4,000
	Bank recommendation letter	Minutes authorizing account opening and signed by three top Officials.
	Bank recommendation letter	At least one Board member should be signatory
7.	Change of Officials	Dully filled Form 13 (outgoing and incoming officials)	2 days to acknowledge	4,000
	Change of Officials	Dully filled Form 3 by incoming Officials
	Change of Officials	Two passports-size photographs of incoming officials	14 days to effect changes
	Change of Officials	Copies of ID/Passports of Incoming Officials
	Change of Officials	Minutes of meeting proposing changes
	Change of Officials	Proof of death if change is as a result of death.
8.	Change of Address	Dully filled Form 4	2 days to acknowledge	Free
			1 day to update change
9.	Amendments to	Application letter to the Executive Director seeking consent		4,000
	NGO’s constitution	Minutes of the meeting proposing changes (signed by the 5 top Officials)	7 days
		2 Copies of the new constitution with sections to be changed highlighted
		Note: These should reach the Board within 14days from the day of meeting.
10.	Certification of Documents (Certified copy of Certificate /Constitution	Request Letter	1 day	3,000
11.	Change of Name	Application seeking consent, stating proposed change and reasons for the same, signed by 3 top officials	2 days to acknowledge, changes to be effected within 7 days	12,500 (National NGO)
	Change of Name	Dully filled form 16
	Change of Name	Minutes of the meeting proposing change		27,200 (International NGO)
	Change of Name	Copy of approved name search form
	Change of Name	Copy of newspaper advertisement on the same
	Change of Name	Note: Application should reach Board within 7 days from the day of Meeting.
12.	Replacement of lost Certificate	Application letter for the same signed by 3 top Officials	2 days to acknowledge, changes to be effected within 7 days	10,000
	Replacement of lost Certificate	Police Abstract
	Replacement of lost Certificate	Minutes of meeting proposing replacement
	Replacement of lost Certificate	Copy of newspaper advertisement informing the general public of the same.
13.	Dissolution	Application letter signed by 3 top Officials	2 days to acknowledge, approval to be granted within 21 days	2,000
	Dissolution	Copy of Minutes authorizing the dissolution
	Dissolution	Copy of the newspaper advertisement on the intended action
	Dissolution	Evidence of receipt of employee terminal dues
		Inventory of NGO assets and plan of their transfer.
		Surrender original Certificate of Registration.
14.	Recommendation Letters to Donors or any other Person / organization	Request letter stating reasons	1 day	Free
15.	Recommendation for Duty & VAT Exemptions	Request letter	1 day	2,000
16.	Expansion of operations to other counties	Request letter stating reasons	1 day	Free
		Project progress report
17	Recommendation for Work Permit Special Pass	Request letter	Within 30 days	16,000 Special Pass
	Recommendation for Work Permit Special Pass	Endorsement Form		20,000 Work permit
	Recommendation for Work Permit Special Pass	Detailed CV & testimonials of Applicant employee
	Recommendation for Work Permit Special Pass	Letter of Appointment /contract
	Recommendation for Work Permit Special Pass	Proof of the advertisement
18	File Search	Request letter stating reasons	1 day	4,000
19	Copy of Documents	Request letter stating reasons	15 minutes	1,000 per folio (less than 10 folios)
				10,000 (If folio exceeds 10)
20	Annual returns	Cover letter	15 minutes to receive	2,000
		Dully filled Form 14	Acknowledgement letters 2 days
		Audited accounts (for NGOs with receipts of more than KES. 1 Million per annum).
21	Change of Financial Year	Notification letter stating reasons	1 day	Free
		Minutes authorizing the same, signed a top Official.	Approval and acknowledgement
22	NGO Re-instatement	Application letter	2 days to acknowledge	25,000 (Penalty for no returns)
		Minutes signed by 3 top officials at deregistration,	14 days to effect change	11,000 (For new certificate)
		Submit outstanding returns		Total 36,000
		Surrender the old Certificate		2,000 (for filling returns)