Full service charter can be downloaded Here
Services | Customer Requirements | Timelines | Fees (KES) | |
---|---|---|---|---|
Pre-registration | Services | |||
1 | Name search | Dully filled Name reservation (Form 2) | 1 day | 1,000 |
2 | Prototype Constitution | Download from Board’s Website | When required | Free |
3 | Registration | Cover letter requesting for registration | Within 30 days from the date of payment of processing fee | 16,000 (National NGO) |
Registration | Copies of ID /Passport of and KRA PIN for each of the five (5) proposed Officials | |||
Registration | Duly filled Forms 1 and 3 and approved Form 2. | However, for the application that takes more than 90 days the customer will be informed of the delay. | 30,000 (International) | |
Registration | Two recent colour passport-size photographs on a white background (2X2 Inches) of the proposed three top Officials and two (2) other board Members with their names written at the back. | |||
Registration | A copy of Police Clearance Certificate for Kenyans and notarized Police Clearance Certificate for foreigners from their country of origin (not more than six months old) | Note: Registration forms are available @400 | ||
Registration | 2 copies of constitution signed by the three top Officials | |||
Registration | The constitution must be signed by both 3 Officials and (2) board Members on the execution page and at least one of the proposed three top to sign on all pages. | |||
Registration | Minutes authorizing application for registration (include election of interim officials in agenda) signed by all the top officials. | |||
Registration | Proposed one-year budget | |||
4 | Acknowledgement | File is in order | 2 days | Free |
5 | Issuance of Certificate | Any outstanding issue s addressed | 30 Min | Free |
Post-registration | Services | |||
6. | Bank recommendation letter | Request letter (state bank, branch and signatories) | 1 day | 4,000 |
Bank recommendation letter | Minutes authorizing account opening and signed by three top Officials. | |||
Bank recommendation letter | At least one Board member should be signatory | |||
7. | Change of Officials | Dully filled Form 13 (outgoing and incoming officials) | 2 days to acknowledge | 4,000 |
Change of Officials | Dully filled Form 3 by incoming Officials | |||
Change of Officials | Two passports-size photographs of incoming officials | 14 days to effect changes | ||
Change of Officials | Copies of ID/Passports of Incoming Officials | |||
Change of Officials | Minutes of meeting proposing changes | |||
Change of Officials | Proof of death if change is as a result of death. | |||
8. | Change of Address | Dully filled Form 4 | 2 days to acknowledge | Free |
1 day to update change | ||||
9. | Amendments to | Application letter to the Executive Director seeking consent | 4,000 | |
NGO’s constitution | Minutes of the meeting proposing changes (signed by the 5 top Officials) | 7 days | ||
2 Copies of the new constitution with sections to be changed highlighted | ||||
Note: These should reach the Board within 14days from the day of meeting. | ||||
10. | Certification of Documents (Certified copy of Certificate /Constitution | Request Letter | 1 day | 3,000 |
11. | Change of Name | Application seeking consent, stating proposed change and reasons for the same, signed by 3 top officials | 2 days to acknowledge, changes to be effected within 7 days | 12,500 (National NGO) |
Change of Name | Dully filled form 16 | |||
Change of Name | Minutes of the meeting proposing change | 27,200 (International NGO) | ||
Change of Name | Copy of approved name search form | |||
Change of Name | Copy of newspaper advertisement on the same | |||
Change of Name | Note: Application should reach Board within 7 days from the day of Meeting. | |||
12. | Replacement of lost Certificate | Application letter for the same signed by 3 top Officials | 2 days to acknowledge, changes to be effected within 7 days | 10,000 |
Replacement of lost Certificate | Police Abstract | |||
Replacement of lost Certificate | Minutes of meeting proposing replacement | |||
Replacement of lost Certificate | Copy of newspaper advertisement informing the general public of the same. | |||
13. | Dissolution | Application letter signed by 3 top Officials | 2 days to acknowledge, approval to be granted within 21 days | 2,000 |
Dissolution | Copy of Minutes authorizing the dissolution | |||
Dissolution | Copy of the newspaper advertisement on the intended action | |||
Dissolution | Evidence of receipt of employee terminal dues | |||
Inventory of NGO assets and plan of their transfer. | ||||
Surrender original Certificate of Registration. | ||||
14. | Recommendation Letters to Donors or any other Person / organization | Request letter stating reasons | 1 day | Free |
15. | Recommendation for Duty & VAT Exemptions | Request letter | 1 day | 2,000 |
16. | Expansion of operations to other counties | Request letter stating reasons | 1 day | Free |
Project progress report | ||||
17 | Recommendation for Work Permit Special Pass | Request letter | Within 30 days | 16,000 Special Pass |
Recommendation for Work Permit Special Pass | Endorsement Form | 20,000 Work permit | ||
Recommendation for Work Permit Special Pass | Detailed CV & testimonials of Applicant employee | |||
Recommendation for Work Permit Special Pass | Letter of Appointment /contract | |||
Recommendation for Work Permit Special Pass | Proof of the advertisement | |||
18 | File Search | Request letter stating reasons | 1 day | 4,000 |
19 | Copy of Documents | Request letter stating reasons | 15 minutes | 1,000 per folio (less than 10 folios) |
10,000 (If folio exceeds 10) | ||||
20 | Annual returns | Cover letter | 15 minutes to receive | 2,000 |
Dully filled Form 14 | Acknowledgement letters 2 days | |||
Audited accounts (for NGOs with receipts of more than KES. 1 Million per annum). | ||||
21 | Change of Financial Year | Notification letter stating reasons | 1 day | Free |
Minutes authorizing the same, signed a top Official. | Approval and acknowledgement | |||
22 | NGO Re-instatement | Application letter | 2 days to acknowledge | 25,000 (Penalty for no returns) |
Minutes signed by 3 top officials at deregistration, | 14 days to effect change | 11,000 (For new certificate) | ||
Submit outstanding returns | Total 36,000 | |||
Surrender the old Certificate | 2,000 (for filling returns) |